Surpassed 3000 teams in attendance for the 2nd straight year. Thank you!            

Rainout Policy, Refund Procedures, and General Policies

Rainout Policy, Refund Procedures, and General Policies

Weather plays a factor in any out door sporting event, the same holds true for our tournaments. Field crews will do everything, within reason, to complete each game and tournament to the best of their ability with out risking the safety of anyone involved (players, coaches, fans, crews). Should weather play a part in the cancellation of any event, below are Pastime's refund and rain out procedures:

  1. Should weather cause an event to be completely canceled having played no games all teams will receive a full entrance fees credit, less the deposit, for a future event to take place within a full calendar year from the end of the canceled events date.
  2. Should an event be canceled by Pastime Tournaments for any reason other than weather or the cancellation taking place due to a teams withdrawal from the event, prior to the start of the tournament, teams will receive a refund of 100% of their total tournament entrance fees!
  3. Should just one game be played before an event is canceled, due to weather, a credit will be issued for 50% of the value the participating team paid to play in the event. (Same rules apply with the credit as indicated in point 1 listed above.)
  4. There will be no refunds or credits after the start of each teams' second game.
  5. Should games be canceled during the Championship rounds, trophies and medals will be given to the 2 highest remaining seeds.
  6. The deposit ($150) associated with tournament entry are non-refundable and non-transferable unless an event is canceled completely prior to the start of the tournament by Pastime Tournaments. Teams withdrawing from an event after submitting payment will forfeit the value of the deposit.
  7. Teams having completed registration payment are expected to attend that event. Teams withdrawing 2+ months in advance will receive a FULL credit, less the value of the one deposit value, if the event has not been closed. In the event said tournament is FULL or closed and the vacant position can not be filled the full registration payment value will be forfeited.
  8. Teams withdrawing within 2 months of the tournament will forfeit all registration fees. There are NO refunds or credits for withdrawal within 2 months of the event.
  9. IT SHOULD BE NOTED THAT AS OF APRIL 1, 2009 THERE WILL BE NO REFUND ON THE $150 DEPOSIT TO RESERVE YOUR TEAMS SPOT IN ANY TOURNAMENT. TEAMS/ORGANIZATIONS WITHDRAWING FROM ONE EVENT AND WISHING TO TRANSFER PAYMENT TO ANOTHER EVENT WILL LOSE $150 DURING THE TRANSFER OR WITHDRAWAL. (THE SAME TIME CIRCUMSTANCES LISTED ABOVE WILL REMAIN IN EFFECT.
  10. January 1, 2014 - credit values are non transferable and may only be used by the teams submitting the original registration and payment amount.
  11. Teams registering to attend Pastime Tournaments sanctioned events are required to stay at an approved listed Host Hotel through our website. Please contact a Pastime Tournaments representative for booking information and approved hotel locations.
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